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Senior Administrative Coordinator – Requisition # 308369

The Berman Institute of Bioethics is seeking a full-time Senior Administrative Coordinator to assist faculty with administrative and research support.  The objectives of the position encompass: project management, manuscripts, grant proposals, budget monitoring, research, and general administrative support.

Responsibilities

  • Manage calendars for assigned faculty, prioritizing requests, and ensuring conflict-free meetings and appointments. Create and manage tickler files and follow up daily on activities and tasks.  Effectively communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of assigned faculty.  Efficiently manage faculty’s time and travel in accordance with their specified preferences.
  • Assist in preparation of grant applications/renewals and IRB applications. Monitor and reconcile grant budgets, monthly expenditures, and other accounts as directed.  Process all reimbursements and other expenses for the specific department.  Compile and submit financial reports.
  • Coordinate meetings and special events; organize travel arrangements, catering, room reservations, contracts, advertising, A/V support, and other aspects as needed. Schedule seminars for various bioethics programs.
  • Manage projects through completion. Provide research support for academic and policy-oriented inquiries.  Draft and edit internal project research manuscripts ensuring they adhere to the project’s preferred writing style.
  • Produce reports utilizing Word, Excel, Power Point, Access, and other software. Proofread and edit confidential and sensitive information, and prepare official documents for signature.  Design and maintain administrative filing systems to include: filing, retrieval, storage, coding, updating, and destructions.  Provide administrative support to bioethics programs, and visiting trainees.

Qualifications

  • High School Diploma/GED required, Bachelor’s degree is preferred. Three years of progressive administrative responsibility is required.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Skilled in library and online research utilizing a broad range of knowledge platforms.
  • Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), library and online research, SAP, and the ability to quickly learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, edit written submissions, prioritize and manage various projects simultaneously, and respond to changing priorities within a dynamic, fast-paced environment.
  • Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics.

How to Apply

Please complete an application at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.

 

Administrative Coordinator – Requisition # 308023 

The Berman Institute of Bioethics is seeking a full-time Administrative Coordinator to assist multiple faculty members with administrative and research support.  The objectives of the position encompass a broad range of administrative support: scheduling, travel coordination, report generation, database research and management, project management, and event coordination.

Responsibilities

  • Support academic and scholarly activities through preparation of reports and presentations, basic on-line research, and assisting with the administrative portions of grants and funding opportunities. Organize, coordinate, and track the progress of individual faculty projects.
  • Produce reports utilizing Word, Excel, Power Point, Access, Adobe Professional, and other software. Extract data from spreadsheets, relational databases, statistical packages, and graphics packages to compile and format into reports.   Prepare, proofread, and edit correspondence and reports.  Create basic original correspondence in response to letters and emails for review and signature.  Develop and maintain electronic and physical administrative systems such as databases, spreadsheets, and filing.  Process all travel reimbursements and honoraria payments for the specific department.
  • Manage calendars for assigned faculty, prioritizing requests, and ensuring conflict-free meetings and appointments. Effectively communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of assigned faculty.  Efficiently manage faculty’s time and travel in accordance with their specified preferences.
  • Provide assistance in the coordination of meetings and special events; organize travel arrangements, catering, room reservations, contracts, advertising, A/V support, agendas, and other aspects as needed. Participate in reception events as needed.
  • Other duties as assigned.

Qualifications

  • High School Diploma/GED required, Bachelor’s degree is preferred. Three years of progressive administrative responsibility is required; experience in an academic setting is strongly preferred.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Professional, image editing, library and online research, SAP, and the ability to quickly learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
  • Incumbent must have a strong working knowledge of office administrative practices and policies. Strong meeting planning, logistical management, scheduling, and records management experience is required.
  • Apply analytical and critical thinking skills to issues resulting in professional and mature solutions. Identify the problem, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve. Collaborate and build working relationships with individuals across the School and University.
  • Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics. 

How to Apply

Please complete an application at https://jobs.jhu.edu, and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.

 

Research Program Coordinator – Requisition #308475 

General Description 

The Research Project Coordinator will provide research and administrative assistance for two grant-funded projects at the Johns Hopkins Berman Institute of Bioethics.

The first is the Global Food Ethics and Policy Program (GFEPP), which will address the critical and complex global issues of under and over nutrition and diet related diseases, poverty, inequity and injustice across the food system, and environmental degradation caused by agriculture.  It will focus on exploring these issues, convening experts and leaders to promote sustainable change, and encouraging dialogue between scholars and scientists and the societies that shape the global food system.

The second is Conducting Ethical Research with Pregnant Women in the Emerging Zika Pandemic and Beyond: Challenges Arising in Public Health Crises. This project will produce guidance for how and when pregnant women should be included in research activities for the development of preventative vaccines, diagnostics, and therapeutics in response to public health emergencies. In the first year, the project will focus on the Zika epidemic. In the following year, the guidance will be broadened for other kinds of emerging health threats and epidemics. To produce this guidance, the research team will be consulting and collaborating with international experts in bioethics, public health, medicine, and health law. These consultations will lead to guidance that is responsive to the specific needs, challenges, and opportunities for research with pregnant women in the context of Zika and other infectious disease outbreaks.

Responsibilities

  • Conduct literature reviews and weekly online database searches. Extract and compile information into briefs and summaries.
  • Identify experts within the applicable fields of study to provide consultation on projects and coordinate consultation activities.
  • Manage updates and maintenance of the project’s knowledge management platforms. Conduct qualitative data analysis on results from literary, online, and field research, from a public health perspective.
  • Assist with the development of practical and sustainable trans-disciplinary recommendations and guidelines as the research progresses.
  • Assist in the development of work plans for the projects.
  • Prepare and proofread scientific manuscripts, reports, grant proposals, policy briefs, and articles for publication.
  • Maintain webpages and social media with updates and highlights; manage email listserv with interesting reports, articles, and media press related to the project subject matter.
  • Coordinate and organize conference calls, meetings, and retreats for the research teams, principal investigators, expert consultants, and other relevant partners.
  • Ensure meeting space is configured, prepare agendas and presentation material, and record minutes of meetings.
  • Track project expenditures for compliance with budgetary constraints, and process paperwork for reimbursements.
  • Provide administrative support for all project activities.

Qualifications 

  • Bachelor’s degree required, preferably in public health, social science, or related discipline. Some related experience is required; 3 or more years of experience is preferred.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Highly organized, and able to multi-task, set priorities, and meet deadlines among competing time and resource demands.
  • Effective communicator with excellent written and editorial skills. Able to analyze data and convey complex concepts to a range of audiences.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook), knowledge management platforms, scientific databases, and the ability to quickly learn new programs. Adept in library and online research.
  • Highly motivated individual able to work independently and within the team structure.

Other desirable qualifications include: 

  • Experience working on women’s health issues.
  • Knowledge of basic science, clinical trial design, and/or virology and immunology.
  • Professional proficiency in Spanish and/or Portuguese.
  • Experience with qualitative data analysis and familiarity with QDA software.

How to Apply

Please complete an application at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.

 

Administrative Coordinator – Requisition #308681

The Berman Institute of Bioethics is seeking a part-time Administrative Coordinator to provide administrative assistance, travel coordination, and financial support to multiple faculty and staff.

Responsibilities

  • Travel: Primary point of contact for travel reimbursement within the Berman Institute. Coordinate with faculty and staff to ensure submission of JHU and IRS approved travel documents: proof of payment, itemized receipts, guest lists, and other documentation as needed.  Analyze receipts for discrepancies, validity of business expenses, and compliance with guidelines.  Process travel reimbursements in SAP within the 60-day deadline.  Monitor workflow; research outstanding reimbursements over ten business days; and follow up with approving officials.  Create organizational system to file and maintain travel claims for research and audit purposes.
  • Financial: Assist the budget analyst with routine financial transactions. Generate SAP and Business Workplace financial reports, verify expenditures against the budget, and research discrepancies.  Set up new vendor accounts, identify existing vendors, acknowledge goods received, and process transactions for payment within SAP.  Perform monthly reconciliations of sponsored and non-sponsored accounts.  Maintain appropriate financial records and files.
  • Administrative: Responsible for managing the front desk – greet all visitors to the BI, answer main multi-line telephone and direct callers to appropriate resources, and screen and deliver in-coming mail and faxes. Develop and maintain electronic and physical administrative systems such as databases, spreadsheets, and filing.  Effectively communicate verbally and in writing to BI members any policy updates, protocols, regulations, and procedures.
  • Customer Service & Teamwork: Work collaboratively with faculty and staff within the BI and across JHU. Serve as liaison between BI and the central travel office to process travel advances, travel reimbursements, and purchase remittance.  Prioritize assignments and organize work to meet critical financial deadlines.
  • Other duties as assigned.

Qualifications

  • High School Diploma/GED required, Bachelor’s degree is preferred. Three years of progressive administrative and travel responsibility is required; experience in an academic setting is strongly preferred.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), SAP, and the ability to learn new systems is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities in a dynamic, fast-paced environment.
  • Incumbent must have a strong working knowledge of office administrative and travel practices and policies. Strong organizational skills, logistical management, scheduling, and records management experience is required.
  • Apply analytical and critical thinking skills to issues resulting in professional and mature solutions. Identify the problem, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve. Collaborate and build working relationships with individuals across the School and University.
  • Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics.

 How to Apply

Please complete an application at https://jobs.jhu.edu, and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.  For more information on our department and projects please visit www.bioethicsinstitute.org.

 

Administrative Coordinator –  Requisition #308661

The Berman Institute of Bioethics is seeking a full-time Administrative Coordinator to assist two faculty members with administrative and writing support of two large food ethics projects as part of the Global Food Ethics and Policy Program. The objectives of the position encompass a broad range of administrative support: scheduling, travel coordination, event coordination, project management, document management, content generation for website, report writing, proofreading, and editing.

Responsibilities

Writing:

  • Write, under the supervision of Projects PIs or/and in collaboration with Projects team members, high quality content for website based on projects’ priorities, progress, scholarly production, spontaneous ideas, and interviews with projects participants.
  • Maintain projects on the Berman Institute’s website in real-time and take initiative to improve web presence and outreach in collaboration with Berman communications team.
  • Prepare, proofread, and edit correspondence and reports. Create basic original correspondence in response to letters and emails for review and signature.
  • Attend meetings, take notes, and share polished meeting notes with team.
  • Assist faculty members with the preparation of written presentations, posters, or PowerPoints.

Organization:

  • Manage calendars for assigned faculty, prioritizing requests, and ensuring conflict-free meetings and appointments. Effectively and respectfully communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of assigned faculty. Efficiently manage faculty’s and projects team members time and travel in accordance with their specific preferences.
  • Coordinate meetings and special events: organize travel arrangements, catering, room reservations, contracts, advertising, A/V support, agendas, and other aspects as needed. Place international calls for reservations and travel planning. Creatively anticipate potential problems and prepare contingency plans.
  • Process all travel reimbursement and honoraria payments for the specific department.
  • Assist Principal Investigators with managing budget.
  • Report work to the two project PIs and the Global Food Ethics and Policy Program Research Program Coordinator.

Tracking:

  • Support academic and scholarly activities: organize, coordinate and track the progress of 2 projects and specific deliverables due by team members or projects participants.
  • Develop and maintain electronic and physical administrative systems such as databases, spreadsheets, and filing.

Additional Duties:

  • Additional duties as assigned.

Qualifications:

  • Bachelor’s degree is required. Strong preference for English Major or Creative Writing. Strong experience in writing and publishing may substitute for formal education in specific areas. Fluency in oral and written English is indispensable.
  • Demonstrated organization capacities either through academic training or experience. Experience in academic or publishing setting is strongly preferred.
  • Demonstrated experience working with a numerous group and under several supervisors is preferred.
  • Fluency with Microsoft Word, Adobe Professional, image editing, library and online research, website editing, and the ability to learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities within a dynamic, fast-pace environment.
  • Incumbent must have a strong working knowledge of office administrative practices and policies. Strong meeting planning, logistical management, scheduling, records management experience is required.
  • Apply analytical, critical, and creative thinking skills to problems, resulting in professional, innovative, and mature solutions. Identify problem, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve the identified problem.
  • Possess abilities to effectively communicate, efficiently work as a team member, contribute to creating a working environment characterized by high spirits, mutual respect and concern, love of knowledge, and friendliness, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics, the Global Food Ethics and Policy Program, and the two food ethics projects in particular.

How to Apply:

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume, and one writing sample. Only applicants selected for further consideration will be considered. Berman Institute of Bioethics is an equal opportunity employer.

 


Questions may be directed to elaw1@jhu.edu