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Senior Development Coordinator – Requisition #309456

The Senior Development Coordinator is an essential member of the development team at the Johns Hopkins University Berman Institute of Bioethics.  S/he serves as a liaison between the Berman Institute and various university communities, researches prospects, assists with events, and provides support in attaining the goals of the unit.

Responsibilities

  • Stewardship: Independently manage all aspects of the process for ensuring gifts receive thank you letters from both the development staff and the Berman Institute’s Director. Draft letters and arrange for review by the Director.
  • Direct Mail: Plan and execute all direct mail annual fund appeals for the department, including mailings to past donors, faculty, board members and alumni (liaison with Office of Annual Giving).
  • Development Support: Produce reports for department to review portfolio activity and track fiscal year work plan progress. Conduct prospect research and maintain biographical information on prospects.
  • Event Support: Plan, organize and support the Institute’s National Advisory Board meetings, Executive Committee meetings and Development Committee meetings. Work directly with board members to handle dissemination of meeting materials and logistical arrangements. Provide event briefings to staff and faculty at least 48 hours prior to meetings. Act as Secretary during the board and committee meetings. Record and distribute meeting notes within two weeks of meetings.
  • Special Projects: Independently manage several projects for the Institute with the goal of increasing the overall effectiveness of the Institute’s development program, including analysis of historical giving trends (liaison with Institutional Donor Relations), principal gift proposal development (liaison with Office of Principal Gifts) and management of alumni communities (liaison with Alumni Relations).

Qualifications

  • High School or GED required, Bachelor’s degree preferred. Minimum of five years relevant experience required.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Demonstrates strong organizational and database management skills with the ability to successfully manage multiple projects simultaneously. Able to work independently, determine priorities, and complete projects within deadlines.
  • Possess superior writing and verbal communication skills with a keen attention to detail. Able to draft original materials such as correspondence, invitations, briefings, and meeting minutes.
  • Proficient in research methods with the ability to determine when and what research is needed and identify and leverage relevant resources. Gather data, interpret findings, and compile into easily understood formats, reports, and spreadsheets to support projects and further meeting objectives.
  • Excellent interpersonal skills with a team player mentality; able to interact with faculty, staff, donors and volunteers at all levels.
  • Strong computer literacy skills with the ability to learn new software. Highly proficient in Microsoft Word, Excel, Power Point, and Outlook.

How to Apply

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume. Only applicants selected for further consideration will be contacted. Berman Institute of Bioethics is an equal opportunity employer.

 

Research Program Coordinator – Requisition #309562

The Research Program Coordinator will provide support, under the direction of bioethics and medicine faculty, for a recently funded research project on informed consent. The project’s objective is to learn, experimentally, whether a shorter informed consent “fact sheet” or an interview style video are better than or equivalent to traditional informed consent strategies for clinical research.

Responsibilities

  • Support development of consent interventions (i.e. fact sheets and videos), administer structured phone interviews to patients in local clinical research studies to determine their understanding of the research studies.
  • Manage the daily operations of the project. Coordinate project related meetings between the principal investigators, research faculty and staff, and study participants.
  • Conduct electronic literature research and prepare materials for ethical reviews, project reports and manuscripts.
  • Track project progress and update project data in management platforms and databases.
  • Facilitate communications internally amongst members of the project team, and externally with JHU faculty and research coordinators collaborating on the work.
  • Occasional travel within Baltimore City and County.
  • Additional duties as assigned.

Qualifications

  • Bachelor’s degree required. Some related work experience in qualitative and quantitative data analysis required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Effective communicator with excellent written, verbal, and interpersonal skills.
  • Highly organized, and able to multi-task with a keen attention to detail, set priorities, and meet deadlines within an independent, self-directed work environment.
  • Proficient in library and online research methods; familiar with word processing, data entry programs, and research tools.
  • Preferred qualifications include familiarity with administering survey instruments, data analysis skills as well as familiarity with qualitative analysis methods and software programs.

How to Apply

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume. Only applicants selected for further consideration will be contacted. Berman Institute of Bioethics is an equal opportunity employer.

 

Administrative Coordinator- Requisition #309616

The Johns Hopkins Berman Institute of Bioethics is seeking a full-time Administrative Coordinator with a high degree of professionalism and excellent interpersonal and client services skills to assist with administrative, financial, and organizational activities.  The position will involve a broad range of responsibilities including scheduling, financial processing, event coordination, procurement, document management, and communication.

Responsibilities 

  • Travel: Serve as primary point of contact for travel reimbursement within the Berman Institute. Coordinate with faculty and staff to ensure timely submission of approved travel documents, ensure documentation complies with JHU and federal guidelines, and process travel reimbursements in SAP within established deadlines.  Monitor workflow, track and research outstanding reimbursements, and follow up with approving officials.  Refine and maintain organizational system for travel claims for research and audit purposes.
  • Financial: Provide assistance with financial processes.  Generate financial reports, maintain appropriate financial records and files, and verify budget and expenditures to ensure compliance with university and other regulations and restrictions.  Perform monthly reconciliations of sponsored and non-sponsored accounts.  Effectively communicate to BI members any policy updates, protocols, regulations, and procedures.  Prioritize assignments and organize work to meet critical financial deadlines.
  • Administrative: Responsible for managing the front desk – greet all visitors to the BI, answer main multi-line telephone, screen/process/deliver mail, and research and respond to general internal and external requests. Assist with facilities related activities.  Assist with purchasing and other administrative activities.  Manage the conference room scheduling.  Develop and maintain systems such as databases, spreadsheets, and filing.  Assist with events.  Work collaboratively with faculty and staff within the BI and across JHU.  Serve as liaison between BI and other administrative and financial contacts in the University.
  • Other duties as assigned.

Qualifications

  • High School Diploma/GED required, Bachelor’s degree is preferred. Three years of progressive administrative is required; experience in an academic setting is strongly preferred.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), and the ability to learn new systems is required; SAP experience is preferred.
  • A demonstrated attention to detail is vital as the coordinator will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities.
  • The coordinator must have a strong working knowledge of office administrative practices and policies. Strong organizational skills, logistical management, scheduling, and records management experience is required.
  • Ability to apply analytical and critical thinking skills to issues resulting in professional and mature solutions. Identify issues, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve. Collaborate and build working relationships with individuals across the Institute and University.
  • Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics. 

How to Apply

Please complete an application at https://jobs.jhu.edu, and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.  For more information on our department and projects please visit www.bioethicsinstitute.org.

 

 


Questions may be directed to elaw1@jhu.edu