Current Employment Opportunities
- Senior Academic Coordinator (FT)
- Research Program Coordinator (FT)
- Human Resources Coordinator (FT)
- Research Assistant (Casual/On Call)
- Administrative Coordinator (Part Time)
The Senior Academic Coordinator will work with the Assistant Director for Academic Programs and provide critical process development and support for the Institute’s new educational programs (a Master of Bioethics degree and certificate programs offered in conjunction with the Johns Hopkins Bloomberg School of Public Health, and a non-degree external executive education program) as well as the ongoing Berman Institute Bioethics Intensives program. This position will develop, institute, and manage processes for new programs; coordinate with multiple divisions (and areas within those divisions including the Registrar, IT, Student Accounts, International Office, Communications, etc.); resolve administrative, coordination, and process issues; and provide support for programs.
The Primary duties and responsibilities of the job:
- Develop, institute, and manage processes for new master’s program and executive education program. Refine processes for intensives program.
- Draft and work with Assistant Director on program proposals and accreditation materials.
- Coordinate faculty recruitment, training, and logistics for teaching.
- Serve as the first point of contact and resource for students and others engaged in Berman Institute educational programs.
- Manage teaching assistance for programs, including hiring, oversight, and evaluation processes as well as scheduling teaching assignments.
- Monitor course schedules/deadlines and communicate with faculty and staff to ensure appropriate action is taken in scheduling and transmitting curriculum materials.
- Coordinate program marketing, development of marketing materials, and recruitment efforts.
- Work with Assistant Director to develop metrics and measures for programs. Develop and ensure that evaluation processes are in place for programs, courses, and students.
- Manage practicum process, including creating opportunities and collaborative planning for practicum and experiential placements.
- Serve as liaison and ensure that information and data flows smoothly among divisions, organizations, and companies engaged in educational activities.
- Plan and execute student orientation and graduation activities.
- Research and work with consultants/committee to development new customers for executive education program.
- Handle logistics for offsite teaching in executive education program.
- Other activities supporting Assistant Director and Program as needed.
- High school diploma/GED with minimum five years progressively responsible administrative / academic experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Bachelor’s degree preferred.
- Must be proactive with the ability to manage high volume of work and multiple priorities.
- Knowledge and understanding of academic programs and requirements, or ability to quickly learn.
- Collegial with excellent interpersonal skills and ability to work with a broad spectrum of internal and external high level professionals including academic and administrative leadership; corporate leaders and personnel; vendors; faculty, students, and staff.
- Excellent and professional oral and written communication skills, with ability to draft reports, professional documents, and correspondence.
- Strong proficiency in Microsoft Office Suite and ability to learn and work with various types of databases
JHU Equivalency Formula:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The Research Program Coordinator will work with Berman Institute faculty members to coordinate and provide research support for numerous academic and empirical projects and their components.
The position’s major areas of focus include research, project management, and administrative tasks.
The position’s major areas of focus include research, project management, and administrative tasks. Responsibilities include: providing editorial assistance and project management of a book; managing ongoing activities for an ethics collaborative; assisting faculty with clinical educational activities and courses; performing literature searches and reviews; drafting/preparing/editing summaries, reports and manuscripts; assisting in the development and implementation of various projects; engaging with wide array of social media; communicating with key partners, facilitating cross divisional communications; performing data entry, cleaning, and data set management when needed; assisting in developing/submitting eIRB applications and monitoring/managing existing IRB approved studies when needed; and handling administrative functions including scheduling, coordination of meetings/event planning, and other duties as required.
Bachelors degree in Bioethics or a related field preferred. Some related experience required. Two years of related experience preferred. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Special skills and knowledge: Must be detail-oriented. Must have excellent communication/interpersonal skills and the ability to build professional relationships; strong organizational skills and the ability to handle multiple tasks and complete work independently; library and online research skills; computer skills, including familiarity with word processing, data entry programs and research tools. Preferred qualifications include experience with social media.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
This position will manage and coordinate human resources and personnel services for the Berman Institute of Bioethics, an academic and cultural center at Johns Hopkins University. Responsibilities include recruitment, hiring, compensation administration and analysis, benefits administration, employee relations, HR policy interpretation, and personnel record keeping. Additional responsibilities will include financial activities such as payroll management, effort reporting and oversight, salary distributions, and budget accounting processes.
The primary duties and responsibilities of the job:
- Oversee hiring/recruitment including preparing/reviewing job descriptions and postings, handling advertising, screening candidates, participating in interviews and post-interview evaluations, negotiating offers, and checking references. Perform new hire orientation and onboarding activities.
- Coordinate I-9 and visa process for employees and post-doctoral fellows.
- Manage new benefits process for post-doctoral fellows, including counseling fellows, ensuring completion of application processes, interacting with insurance/benefit companies, providing weekly data updates, and handling terminations. Manage any issues that arise.
- Coordinate with divisional offices and serve on benefits committee.
- Partner with Administration to determine appropriate compensation levels for prospective employees, internal equity reviews, merit increases, promotions, and in grade adjustments.
- Manage effort distributions including allocating efforts for sponsored and non-sponsored activities, handling e-forms, and overseeing effort reporting processes (reviewing/pre-approving faculty and staff efforts for certification, completing cost-sharing activities for certification, and tracking processes).
- Handle salary adjustments and salary overpayments as well as monitor labor reports.
- Facilitate annual performance review process, as well as 120 day and 6 month review activities. Provide guidance to faculty and staff. Advise supervisors of pending deadlines and ensure reviews are conducted and processed in a timely manner.
- Manage process and assist faculty and staff with FMLA and leave of absence needs.
- Serve as liaison with central HR, central payroll, and the benefits office as well as shared services.
- Counsel and provide guidance to managers and supervisors on a wide range of employment matters to ensure compliance with federal and state laws, (FMLA, FLSA, EEOC, government regulations, etc.). Ensure compliance with and interpret JHU policies and procedures. Actively participate in employee relations. Work with Administration to develop policies and procedures that comply with those of the University. Provide assistance for disciplinary actions and assist in researching issues and gathering sensitive information.
- Manage student hiring process and student employee payroll (writing job descriptions, understanding/following specific divisional posting/hiring processes, screening and interviewing applicants, and checking references) and monitor dual position and FWS data. Coordinate with numerous student offices across the University.
- Initiate and/or approve HR and financial transactions within SAP (ISRs, e-forms, etc.) and CATS.
- Manage time and attendance process and e210 compliance.
- Process temporary agency requests, timesheets, and invoices.
- Maintain complete and accurate personnel files.
- Run weekly, monthly, and/or quarterly reports in SAP. Provides summaries and report concerns to Administration. Reconcile monthly payroll charges on accounts to ensure accurate charging and reporting.
- Manage procurement card program within the Institute including monitoring procurement card activity, ensuring compliance with University policies, reconciling receipts, and allocating funds.
High School Diploma/ GED and 3 years related experience required. Bachelor’s degree and 3-5 years related experience preferred. Additional experience may substitute for education to the extent permitted by the JHU Equivalency Formula.
Special skills and knowledge:
Knowledge of recruiting procedures are essential. Strong negotiation skills and the ability to respond effectively to all levels and varying personalities are important. Also required is the ability to work collaboratively with others both within the Institute and within the University. Creativity and resourcefulness are a must as is the ability to maintain confidentiality. The successful applicant also will possess the ability to problem solve and resolve conflict; research, analyze and interpret data; communicate extremely well verbally and in writing; anticipate needs and follow through; and show good judgment and strong initiative and energy, as well as a cooperative spirit. Excellent organizational skills with a focused attention to detail and an ability to manage multiple/competing priorities are required. The candidate should have basic computer skills: internet and email software, spreadsheet software, and word.
Provide research assistance to faculty in the Berman Institute of Bioethics associated with the Global Food Ethics Project.
The primary duties and responsibilities of the job: Provide research for Global Food Ethics Project. Communicate with media, draft and write blog entries, articles, etc. Collect, review and organize literature/materials on Global Food Ethics projects, providing synopses. Draft and edit manuscripts and proposals.
Bachelor’s degree in related discipline. Master’s degree in social sciences with a focus on food/agriculture-related issues preferred.
Special skills and knowledge: Strong communication, research, analytical, and critical thinking skills. Excellent written, verbal, and organizational skills. Ability to complete work independently.
Some related experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Additional information: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The Administrative Coordinator provides primary administrative and financial support for the Johns Hopkins Berman Institute of Bioethics.
The Administrative Coordinator will be responsible for project support and coordination. S/he also will serve as the primary contact for faculty and staff travel/expenses and manage all reimbursements, handle monthly reconciliation for sponsored and non-sponsored accounts, coordinate purchases and payments, maintain financial files, create and maintain various spreadsheets, and adhere to established audit guidelines and processes. The Administrative Coordinator also will assist with logistics for Berman meetings, luncheons, and special events as required and, when needed, work with event hosts to create agendas, prepare/copy/assemble/distribute meeting materials, take minutes, and write meeting summaries. In addition, the administrative coordinator will periodically serve at the front desk, answering main multi-line telephone, greeting visitors entering the building, and screening and delivering incoming mail and faxes. Other duties pertaining to general BI office/financial functions as assigned.
High School Diploma or GED (additional education may be substituted for years of related experience). Three years administrative/office experience. Proficiency with software applications, spreadsheets, and word processing required, with strong Microsoft Office skills in Excel; excellent written and verbal communication skills; excellent organizational skills with attention to detail and focus on accuracy; and an ability coordinate and track numerous unrelated projects/tasks and meet deadlines. Must be able to work independently with minimal supervision to ensure tasks are accomplished.
Bachelor’s degree with three years administrative/office experience, preferably in an academic setting. Experience with SAP.