Employment

Current Employment Opportunities


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Administrative Coordinator – Requisition # 308023 

The Berman Institute of Bioethics is seeking a full-time Administrative Coordinator to assist multiple faculty members with administrative and research support.  The objectives of the position encompass a broad range of administrative support: scheduling, travel coordination, report generation, database research and management, project management, and event coordination.

Responsibilities

  • Support academic and scholarly activities through preparation of reports and presentations, basic on-line research, and assisting with the administrative portions of grants and funding opportunities. Organize, coordinate, and track the progress of individual faculty projects.
  • Produce reports utilizing Word, Excel, Power Point, Access, Adobe Professional, and other software. Extract data from spreadsheets, relational databases, statistical packages, and graphics packages to compile and format into reports.   Prepare, proofread, and edit correspondence and reports.  Create basic original correspondence in response to letters and emails for review and signature.  Develop and maintain electronic and physical administrative systems such as databases, spreadsheets, and filing.  Process all travel reimbursements and honoraria payments for the specific department.
  • Manage calendars for assigned faculty, prioritizing requests, and ensuring conflict-free meetings and appointments. Effectively communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of assigned faculty.  Efficiently manage faculty’s time and travel in accordance with their specified preferences.
  • Provide assistance in the coordination of meetings and special events; organize travel arrangements, catering, room reservations, contracts, advertising, A/V support, agendas, and other aspects as needed. Participate in reception events as needed.
  • Other duties as assigned.

Qualifications

  • High School Diploma/GED required, Bachelor’s degree is preferred. Three years of progressive administrative responsibility is required; experience in an academic setting is strongly preferred.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Professional, image editing, library and online research, SAP, and the ability to quickly learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
  • Incumbent must have a strong working knowledge of office administrative practices and policies. Strong meeting planning, logistical management, scheduling, and records management experience is required.
  • Apply analytical and critical thinking skills to issues resulting in professional and mature solutions. Identify the problem, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve. Collaborate and build working relationships with individuals across the School and University.
  • Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics. 

How to Apply

Please complete an application at https://jobs.jhu.edu, and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.

 

Administrative Coordinator –  Requisition #308661

The Berman Institute of Bioethics is seeking a full-time Administrative Coordinator to assist two faculty members with administrative and writing support of two large food ethics projects as part of the Global Food Ethics and Policy Program. The objectives of the position encompass a broad range of administrative support: scheduling, travel coordination, event coordination, project management, document management, content generation for website, report writing, proofreading, and editing.

Responsibilities

Writing:

  • Write, under the supervision of Projects PIs or/and in collaboration with Projects team members, high quality content for website based on projects’ priorities, progress, scholarly production, spontaneous ideas, and interviews with projects participants.
  • Maintain projects on the Berman Institute’s website in real-time and take initiative to improve web presence and outreach in collaboration with Berman communications team.
  • Prepare, proofread, and edit correspondence and reports. Create basic original correspondence in response to letters and emails for review and signature.
  • Attend meetings, take notes, and share polished meeting notes with team.
  • Assist faculty members with the preparation of written presentations, posters, or PowerPoints.

Organization:

  • Manage calendars for assigned faculty, prioritizing requests, and ensuring conflict-free meetings and appointments. Effectively and respectfully communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of assigned faculty. Efficiently manage faculty’s and projects team members time and travel in accordance with their specific preferences.
  • Coordinate meetings and special events: organize travel arrangements, catering, room reservations, contracts, advertising, A/V support, agendas, and other aspects as needed. Place international calls for reservations and travel planning. Creatively anticipate potential problems and prepare contingency plans.
  • Process all travel reimbursement and honoraria payments for the specific department.
  • Assist Principal Investigators with managing budget.
  • Report work to the two project PIs and the Global Food Ethics and Policy Program Research Program Coordinator.

Tracking:

  • Support academic and scholarly activities: organize, coordinate and track the progress of 2 projects and specific deliverables due by team members or projects participants.
  • Develop and maintain electronic and physical administrative systems such as databases, spreadsheets, and filing.

Qualifications:

  • Bachelor’s degree is required. Strong preference for English Major or Creative Writing. Strong experience in writing and publishing may substitute for formal education in specific areas. Fluency in oral and written English is indispensable.
  • Demonstrated organization capacities either through academic training or experience. Experience in academic or publishing setting is strongly preferred.
  • Demonstrated experience working with a numerous group and under several supervisors is preferred.
  • Fluency with Microsoft Word, Adobe Professional, image editing, library and online research, website editing, and the ability to learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities within a dynamic, fast-pace environment.
  • Incumbent must have a strong working knowledge of office administrative practices and policies. Strong meeting planning, logistical management, scheduling, records management experience is required.
  • Apply analytical, critical, and creative thinking skills to problems, resulting in professional, innovative, and mature solutions. Identify problem, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve the identified problem.
  • Possess abilities to effectively communicate, efficiently work as a team member, contribute to creating a working environment characterized by high spirits, mutual respect and concern, love of knowledge, and friendliness, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics, the Global Food Ethics and Policy Program, and the two food ethics projects in particular.

How to Apply:

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume, and one writing sample. Only applicants selected for further consideration will be contacted. Berman Institute of Bioethics is an equal opportunity employer.

 

Senior Research Program Coordinator – Requisition #309064

The Senior Research Program Coordinator will perform research and administrative tasks related to the Global Food Ethics and Policy Program.  The Global Food Ethics and Policy Program addresses critical global issues of under- and over-nutrition and diet-related diseases, poverty, inequity and injustice across the food system, and environmental degradation caused by agriculture.  The Program serves as a focal point for deepening Johns Hopkins collaborations and  partnerships, convening experts and leaders to shape policy, and connecting scholars and scientists to the societal players that are shaping the global food system.

Responsibilities

  • Engage in on-going and new research projects both in research, policy and programmatic content and in administration. This will involve supporting academic and policy-oriented inquiries, participating in research design and planning, data collection and analysis, writing of research manuscripts, assisting with grant proposals and contracts, performing literature and methodology searches, and participating in scientific conferences.
  • Manage projects, determine priorities, and maintain a high degree of professionalism and confidentiality, comfortably taking initiative and exercising independent judgment to resolve issues.
  • Draft and edit research manuscripts for scientific peer review publication, policy documents and reports of the Program with the opportunity for authorship.
  • Assist in preparation of grant applications/renewals, contracts, and IRB ethical applications both at Hopkins and abroad.
  • Monitor grant budgets, monitor monthly expenditures, reconcile accounts and compile reports. Process all reimbursements and other expenses.
  • Develop electronic database of literature relevant to the Program for sharing within the Berman Institute.
  • Oversee an on-going blog on food ethics and policy, and related web-site activities and content of the Program.
  • Provide interface with department, school, and university offices on behalf of faculty and independently anticipate issues to ensure efficient service and operations. Effectively communicate with academic and administrative leaders, faculty, students, applicants, guests, and other staff.
  • Manage work portfolio of the Program’s Administrative Coordinator.
  • Coordinate meetings and special events; handle contracts, travel arrangements, catering, room reservations, advertising/publicity, A/V support and other aspects as needed. Tailor travel itineraries (transportation, lodging, etc.) to faculty member’s preferences and to provide the most efficient use of faculty members’ time.
  • Provide overarching administrative support to Program, including correspondence and scheduling seminars, as well as general support to trainees, students, and postdocs.
  • Manage conflict-free calendars of meetings and appointments.  Exercise a high level of independent judgment in prioritizing requests for time on faculty members’ calendars and in resolving scheduling conflicts.
  • Draft and prepare for signature office communications as well as proofread and edit confidential and sensitive information.
  • Other duties as assigned.

Qualifications

  • Bachelor’s degree in related discipline required. Master’s degree or PhD in relevant field (food policy/systems, international development/affairs, economics, agriculture, environment/climate, ethics, or nutrition) preferred.
  • Three years related experience required. Additional education may substitute for required experiences, to the extent permitted by the JHU equivalency formula.  1-2 years of international experience in the developing world or at an international organization working in low- and middle-income countries preferred.
  • 3-4 years work experience in a research, policy or program/project setting preferred.
  • Ability to work with many different stakeholders coming from multiple sectors, disciplines, cultures and countries.
  • Excellent writing, editorial and verbal communication skills.
  • Library and online research skills.
  • Ability to take initiative and exercise independent judgment to resolve problems.
  • Excellent organizational skills with attention to detail.
  • Strong interpersonal skills and ability to work as part of a team.
  • Strong computer literacy skills and ability to learn new software.
  • Ability to work in a dynamic, fast paced environment and respond quickly to changing priorities.
  • Interact in a helpful, friendly, and professional manner with students, staff, faculty, deans, scholars, and all others encountered during the course of business.
  • Fluency in additional languages is preferred, ideally French.

How to Apply

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume, and one writing sample. Only applicants selected for further consideration will be contacted. Berman Institute of Bioethics is an equal opportunity employer.

 

Senior Administrative Coordinator – Requisition #309361

The Senior Administrative Coordinator will provide high-level administrative support to the Director of the Berman Institute of Bioethics.  S/he will manage the organizational functions of the Director’s office; represent the Director to a wide range of external and internal constituencies; research and analyze information in order to develop materials; exercise independent discretion and judgment; and must be committed to responsiveness, customer service, and excellence.

Responsibilities

  • Represent the Director’s Office to the internal and external community including University leadership, board members, trustees, donors, faculty, staff, students, volunteers, visitors, and the media, through courteous, positive, and professional interactions.  Create a welcoming environment in the Director’s Office for guests.  Responsible for answering questions, distributing information, and addressing issues as they arise.
  • Efficiently manage a conflict-free calendar for the Director, coordinating the scheduling of all appointments and organizing meetings with a variety of constituencies.  Exercise a high level of independent judgment in prioritizing requests, resolving scheduling conflicts, and promoting the best use of time.
  • Arrange domestic and international travel in accordance with the Director’s preferences.  Manage airline/train reservations, hotel accommodations, and local transportation as well as provide detailed itineraries.
  • Prepare the Director for a full range of interactions with internal and external constituencies.  Attend meetings as directed to take and distribute minutes.
  • Conduct thorough research and gather background information in preparation for meetings, speeches, reports, and proposals. Prepare and edit meeting agendas, notes, and presentations.  Provide administrative support for grant applications.  Proofread and edit manuscripts, publications, and other projects.  Manage correspondence preparation and dissemination.  Produce reports utilizing Word, Excel, Power Point, Access, Adobe Professional, and other software.
  • Manage a variety of activities related to faculty affairs.  Oversee annual faculty review process, interacting with faculty members, obtaining annual review information and forms, scheduling review meetings, and handling follow-up activities.  Organize the annual faculty calendar for the Berman Institute.
  • Coordinate faculty and other meetings, including scheduling, invitations, reminders, meeting logistics (A/V, catering, venue, conference lines, etc.), agenda material preparation and follow-up activities.
  • Manage file systems and records retention as well as develop and maintain databases for critical records.
  • Submit, manage, and track travel reimbursements and honorarium payments.
  • Other duties as required.

 Qualifications

  • High school diploma/GED required; Bachelor’s Degree preferred.  Five years progressively responsible administrative experience required with three years of relevant experience in support of senior executive preferred.  Additional education may substitute for experience, to the extent permitted by the JHU equivalency formula.
  • Apply analytical and critical thinking skills to issues resulting in professional and mature solutions.  Self-starter able to work well under pressure and meet deadlines.
  • Strong working knowledge of office administrative practices and policies.  Skilled in organization with demonstrated attention to detail.  Able to work independently.
  • Effective communicator in both oral and written formats.  Demonstrated ability to tactfully address and resolve difficult and multi-faceted problems.  Proficient at building professional relationships across the university and public sectors.  Able to be flexible when responding to unanticipated needs and changes in priorities.

How to Apply

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume. Only applicants selected for further consideration will be contacted. Berman Institute of Bioethics is an equal opportunity employer.

 

Senior Development Coordinator – Requisition #309456

The Senior Development Coordinator is an essential member of the development team at the Johns Hopkins University Berman Institute of Bioethics.  S/he serves as a liaison between the Berman Institute and various university communities, researches prospects, assists with events, and provides support in attaining the goals of the unit.

Responsibilities

  • Stewardship: Independently manage all aspects of the process for ensuring gifts receive thank you letters from both the development staff and the Berman Institute’s Director. Draft letters and arrange for review by the Director.
  • Direct Mail: Plan and execute all direct mail annual fund appeals for the department, including mailings to past donors, faculty, board members and alumni (liaison with Office of Annual Giving).
  • Development Support: Produce reports for department to review portfolio activity and track fiscal year work plan progress. Conduct prospect research and maintain biographical information on prospects.
  • Event Support: Plan, organize and support the Institute’s National Advisory Board meetings, Executive Committee meetings and Development Committee meetings. Work directly with board members to handle dissemination of meeting materials and logistical arrangements. Provide event briefings to staff and faculty at least 48 hours prior to meetings. Act as Secretary during the board and committee meetings. Record and distribute meeting notes within two weeks of meetings.
  • Special Projects: Independently manage several projects for the Institute with the goal of increasing the overall effectiveness of the Institute’s development program, including analysis of historical giving trends (liaison with Institutional Donor Relations), principal gift proposal development (liaison with Office of Principal Gifts) and management of alumni communities (liaison with Alumni Relations).

Qualifications

  • High School or GED required, Bachelor’s degree preferred. Minimum of five years relevant experience required.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Demonstrates strong organizational and database management skills with the ability to successfully manage multiple projects simultaneously. Able to work independently, determine priorities, and complete projects within deadlines.
  • Possess superior writing and verbal communication skills with a keen attention to detail. Able to draft original materials such as correspondence, invitations, briefings, and meeting minutes.
  • Proficient in research methods with the ability to determine when and what research is needed and identify and leverage relevant resources. Gather data, interpret findings, and compile into easily understood formats, reports, and spreadsheets to support projects and further meeting objectives.
  • Excellent interpersonal skills with a team player mentality; able to interact with faculty, staff, donors and volunteers at all levels.
  • Strong computer literacy skills with the ability to learn new software. Highly proficient in Microsoft Word, Excel, Power Point, and Outlook.

How to Apply

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume. Only applicants selected for further consideration will be contacted. Berman Institute of Bioethics is an equal opportunity employer.

 

Research Program Coordinator – Requisition #309562

The Research Program Coordinator will provide support, under the direction of bioethics and medicine faculty, for a recently funded research project on informed consent. The project’s objective is to learn, experimentally, whether a shorter informed consent “fact sheet” or an interview style video are better than or equivalent to traditional informed consent strategies for clinical research.

Responsibilities

  • Support development of consent interventions (i.e. fact sheets and videos), administer structured phone interviews to patients in local clinical research studies to determine their understanding of the research studies.
  • Manage the daily operations of the project. Coordinate project related meetings between the principal investigators, research faculty and staff, and study participants.
  • Conduct electronic literature research and prepare materials for ethical reviews, project reports and manuscripts.
  • Track project progress and update project data in management platforms and databases.
  • Facilitate communications internally amongst members of the project team, and externally with JHU faculty and research coordinators collaborating on the work.
  • Occasional travel within Baltimore City and County.
  • Additional duties as assigned.

Qualifications

  • Bachelor’s degree required. Some related work experience in qualitative and quantitative data analysis required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Effective communicator with excellent written, verbal, and interpersonal skills.
  • Highly organized, and able to multi-task with a keen attention to detail, set priorities, and meet deadlines within an independent, self-directed work environment.
  • Proficient in library and online research methods; familiar with word processing, data entry programs, and research tools.
  • Preferred qualifications include familiarity with administering survey instruments, data analysis skills as well as familiarity with qualitative analysis methods and software programs.

How to Apply

Please complete an application online at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume. Only applicants selected for further consideration will be contacted. Berman Institute of Bioethics is an equal opportunity employer.

 


Questions may be directed to elaw1@jhu.edu