Current Employment Opportunities
This position will manage and coordinate human resources and personnel services for the Berman Institute of Bioethics, an academic and cultural center at Johns Hopkins University. Responsibilities include recruitment, hiring, compensation administration and analysis, benefits administration, employee relations, HR policy interpretation, and personnel record keeping. Additional responsibilities will include financial activities such as payroll management, effort reporting and oversight, salary distributions, and budget accounting processes.
The primary duties and responsibilities of the job:
- Oversee hiring/recruitment including preparing/reviewing job descriptions and postings, handling advertising, screening candidates, participating in interviews and post-interview evaluations, negotiating offers, and checking references. Perform new hire orientation and onboarding activities.
- Coordinate I-9 and visa process for employees and post-doctoral fellows.
- Manage new benefits process for post-doctoral fellows, including counseling fellows, ensuring completion of application processes, interacting with insurance/benefit companies, providing weekly data updates, and handling terminations. Manage any issues that arise.
- Coordinate with divisional offices and serve on benefits committee.
- Partner with Administration to determine appropriate compensation levels for prospective employees, internal equity reviews, merit increases, promotions, and in grade adjustments.
- Manage effort distributions including allocating efforts for sponsored and non-sponsored activities, handling e-forms, and overseeing effort reporting processes (reviewing/pre-approving faculty and staff efforts for certification, completing cost-sharing activities for certification, and tracking processes).
- Handle salary adjustments and salary overpayments as well as monitor labor reports.
- Facilitate annual performance review process, as well as 120 day and 6 month review activities. Provide guidance to faculty and staff. Advise supervisors of pending deadlines and ensure reviews are conducted and processed in a timely manner.
- Manage process and assist faculty and staff with FMLA and leave of absence needs.
- Serve as liaison with central HR, central payroll, and the benefits office as well as shared services.
- Counsel and provide guidance to managers and supervisors on a wide range of employment matters to ensure compliance with federal and state laws, (FMLA, FLSA, EEOC, government regulations, etc.). Ensure compliance with and interpret JHU policies and procedures. Actively participate in employee relations. Work with Administration to develop policies and procedures that comply with those of the University. Provide assistance for disciplinary actions and assist in researching issues and gathering sensitive information.
- Manage student hiring process and student employee payroll (writing job descriptions, understanding/following specific divisional posting/hiring processes, screening and interviewing applicants, and checking references) and monitor dual position and FWS data. Coordinate with numerous student offices across the University.
- Initiate and/or approve HR and financial transactions within SAP (ISRs, e-forms, etc.) and CATS.
- Manage time and attendance process and e210 compliance.
- Process temporary agency requests, timesheets, and invoices.
- Maintain complete and accurate personnel files.
- Run weekly, monthly, and/or quarterly reports in SAP. Provides summaries and report concerns to Administration. Reconcile monthly payroll charges on accounts to ensure accurate charging and reporting.
- Manage procurement card program within the Institute including monitoring procurement card activity, ensuring compliance with University policies, reconciling receipts, and allocating funds.
High School Diploma/ GED and 3 years related experience required. Bachelor’s degree and 3-5 years related experience preferred. Additional experience may substitute for education to the extent permitted by the JHU Equivalency Formula.
Special skills and knowledge:
Knowledge of recruiting procedures are essential. Strong negotiation skills and the ability to respond effectively to all levels and varying personalities are important. Also required is the ability to work collaboratively with others both within the Institute and within the University. Creativity and resourcefulness are a must as is the ability to maintain confidentiality. The successful applicant also will possess the ability to problem solve and resolve conflict; research, analyze and interpret data; communicate extremely well verbally and in writing; anticipate needs and follow through; and show good judgment and strong initiative and energy, as well as a cooperative spirit. Excellent organizational skills with a focused attention to detail and an ability to manage multiple/competing priorities are required. The candidate should have basic computer skills: internet and email software, spreadsheet software, and word.
The Administrative Coordinator provides primary administrative and financial support for the Johns Hopkins Berman Institute of Bioethics.
The Administrative Coordinator will be responsible for project support and coordination. S/he also will serve as the primary contact for faculty and staff travel/expenses and manage all reimbursements, handle monthly reconciliation for sponsored and non-sponsored accounts, coordinate purchases and payments, maintain financial files, create and maintain various spreadsheets, and adhere to established audit guidelines and processes. The Administrative Coordinator also will assist with logistics for Berman meetings, luncheons, and special events as required and, when needed, work with event hosts to create agendas, prepare/copy/assemble/distribute meeting materials, take minutes, and write meeting summaries. In addition, the administrative coordinator will periodically serve at the front desk, answering main multi-line telephone, greeting visitors entering the building, and screening and delivering incoming mail and faxes. Other duties pertaining to general BI office/financial functions as assigned.
High School Diploma or GED (additional education may be substituted for years of related experience). Three years administrative/office experience. Proficiency with software applications, spreadsheets, and word processing required, with strong Microsoft Office skills in Excel; excellent written and verbal communication skills; excellent organizational skills with attention to detail and focus on accuracy; and an ability coordinate and track numerous unrelated projects/tasks and meet deadlines. Must be able to work independently with minimal supervision to ensure tasks are accomplished.
Bachelor’s degree with three years administrative/office experience, preferably in an academic setting. Experience with SAP.