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Senior Administrative Coordinator – Requisition # 302000

The Berman Institute of Bioethics is seeking a full-time Senior Administrative Coordinator to assist faculty with administrative and research support.  The objectives of the position encompass: project management, manuscripts, grant proposals, budget monitoring, research, and general administrative support.

Responsibilities

  • Manage calendars for assigned faculty, prioritizing requests, and ensuring conflict-free meetings and appointments. Create and manage tickler files and follow up daily on activities and tasks.  Effectively communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of assigned faculty.  Efficiently manage faculty’s time and travel in accordance with their specified preferences.
  • Assist in preparation of grant applications/renewals and IRB applications. Monitor and reconcile grant budgets, monthly expenditures, and other accounts as directed.  Process all reimbursements and other expenses for the specific department.  Compile and submit financial reports.
  • Coordinate meetings and special events; organize travel arrangements, catering, room reservations, contracts, advertising, A/V support, and other aspects as needed. Schedule seminars for various bioethics programs.
  • Manage projects through completion. Provide research support for academic and policy-oriented inquiries.  Draft and edit internal project research manuscripts ensuring they adhere to the project’s preferred writing style.
  • Produce reports utilizing Word, Excel, Power Point, Access, and other software. Proofread and edit confidential and sensitive information, and prepare official documents for signature.  Design and maintain administrative filing systems to include: filing, retrieval, storage, coding, updating, and destructions.  Provide administrative support to bioethics programs, and visiting trainees.

Qualifications

  • High School Diploma/GED required, Bachelor’s degree is preferred. Five years of progressive administrative responsibility is required.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), library and online research, SAP, and the ability to quickly learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, edit written submissions, prioritize and manage various projects simultaneously, and respond to changing priorities within a dynamic, fast-paced environment.
  • Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics.

How to Apply

Please complete an application at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.

 

Administrative Coordinator – Requisition # 301174 

The Berman Institute of Bioethics is seeking a full-time Administrative Coordinator to assist multiple faculty members with administrative and research support.  The objectives of the position encompass a broad range of administrative support: scheduling, travel coordination, report generation, database research and management, project management, and event coordination.

Responsibilities

  • Support academic and scholarly activities through preparation of reports and presentations, basic on-line research, and assisting with the administrative portions of grants and funding opportunities. Organize, coordinate, and track the progress of individual faculty projects.
  • Produce reports utilizing Word, Excel, Power Point, Access, Adobe Professional, and other software. Extract data from spreadsheets, relational databases, statistical packages, and graphics packages to compile and format into reports.   Prepare, proofread, and edit correspondence and reports.  Create basic original correspondence in response to letters and emails for review and signature.  Develop and maintain electronic and physical administrative systems such as databases, spreadsheets, and filing.  Process all travel reimbursements and honoraria payments for the specific department.
  • Manage calendars for assigned faculty, prioritizing requests, and ensuring conflict-free meetings and appointments. Effectively communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of assigned faculty.  Efficiently manage faculty’s time and travel in accordance with their specified preferences.
  • Provide assistance in the coordination of meetings and special events; organize travel arrangements, catering, room reservations, contracts, advertising, A/V support, agendas, and other aspects as needed. Participate in reception events as needed.
  • Other duties as assigned.

Qualifications

  • High School Diploma/GED required, Bachelor’s degree is preferred. Three years of progressive administrative responsibility is required; experience in an academic setting is strongly preferred.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Professional, image editing, library and online research, SAP, and the ability to quickly learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
  • Incumbent must have a strong working knowledge of office administrative practices and policies. Strong meeting planning, logistical management, scheduling, and records management experience is required.
  • Apply analytical and critical thinking skills to issues resulting in professional and mature solutions. Identify the problem, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve. Collaborate and build working relationships with individuals across the School and University.
  • Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics. 

How to Apply

Please complete an application at https://jobs.jhu.edu, and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Berman Institute of Bioethics is an equal opportunity employer.

 

 


Questions may be directed to bioethics@jhu.edu